PRIVACY POLICY
Privacy Policy
Effective Date: February 16, 2026
Evolution Real Estate (“ Company,” “ we,” “ our,” or “ us”) is an Arizona property management company committed to protecting the privacy and security of personal information belonging to our property owners, tenants, applicants, vendors, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, tenant portal, or property management services.
This policy is intended to comply with applicable federal and Arizona privacy, consumer protection, and landlord-tenant laws.
1. Information We Collect
We collect personal information only when it is necessary to provide requested services or comply with legal obligations.
A. Information You Provide Directly
You may provide personal information when you:
- Submit a rental application
- Enter into a lease or management agreement
- Use our tenant or owner portal
- Request maintenance or services
- Make payments
- Contact us through our website, email, phone, or forms
This may include:
- Full name, address, phone number, and email
- Date of birth and government-issued ID information
- Social Security Number (when required for screening)
- Employment and income verification
- Banking or payment information
- Rental history and references
- Emergency contact information
- Vehicle information
B. Information Collected Automatically
When you use our website, we may collect limited technical information such as:
- IP address
- Browser and device type
- Website usage data
- Cookies or similar technologies
This information is used only for operational and security purposes.
2. How We Use Your Information
We use personal information strictly to provide property management and related services, including to:
- Process rental applications and tenant screening
- Verify identity and eligibility to rent
- Prepare leases and management agreements
- Collect rent and process payments
- Manage maintenance and repair requests
- Communicate regarding tenancy or services
- Maintain required business and accounting records
- Comply with Arizona landlord-tenant laws and legal obligations
We do not use your information for advertising or marketing unrelated to your requested services.
3. Information Sharing and Disclosure
We do not sell, rent, trade, or share personal information for marketing purposes.
We only disclose information when necessary to provide requested services or when legally required.
This may include sharing with:
- Property owners (for applicant approval and lease administration)
- Tenant screening providers (credit, criminal, and rental history checks)
- Maintenance vendors performing authorized work
- Payment processors and financial institutions
- Legal authorities or government agencies when required by law, subpoena, or court order
All third parties are expected to use personal information solely for service-related purposes.
4. Tenant and Owner Portal Privacy
Our online portals are designed to provide secure access to account information, payments, and service requests.
A. Portal Data Collection
When you use our portal, we may collect:
- Login credentials and account activity
- Payment transaction records
- Uploaded documents
- Maintenance request details
- Communications sent through the portal
B. Portal Security
We use commercially reasonable security measures including:
- Encrypted connections (SSL/TLS)
- Password protection
- Secure payment processing systems
- Restricted employee access
Users are responsible for maintaining the confidentiality of their login credentials.
C. Portal Use Limitations
Information submitted through the portal is used only to:
- Manage tenancy or property services
- Process payments
- Respond to requests
- Maintain required records
Portal information is never sold or shared for advertising purposes.
5. Arizona Legal Compliance and Record Retention
In accordance with Arizona law and standard property management practices:
- We retain personal records only as long as necessary to comply with legal, accounting, and regulatory requirements.
- Applicant screening records may be retained as required for fair housing compliance and dispute resolution.
- Certain financial and tenancy records must be maintained for statutory periods under Arizona law.
6. Data Security
We maintain reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, or misuse.
However, no electronic transmission or storage system can be guaranteed to be completely secure.
7. Cookies and Website Tracking
Our website may use essential cookies or analytics tools to improve functionality and performance. These tools are not used for advertising or cross-site tracking.
8. Your Privacy Rights
You may request to:
- Access your personal information
- Correct inaccurate data
- Update contact details
- Request deletion where permitted by law
Requests may be submitted using the contact information below.
9. Third-Party Links
Our website or portal may contain links to external websites. We are not responsible for the privacy practices of third-party sites.
10. Children’s Privacy
Our services are intended for adults. We do not knowingly collect personal information from individuals under age 18.
11. Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website with an updated effective date.
12. Contact Information
If you have questions about this Privacy Policy or how your information is handled, please contact:
Evolution Real Estate
480-648-5738
evolutionpropertiesaz@gmail.com
By using our website, tenant portal, or services, you acknowledge that you have read and understand this Privacy Policy.
